---
title: "Luxembourg: Business Email Retention"
date: 2024-09-24T05:12:00-07:00
author: admin
canonical_url: "https://www.cryoserver.com/retention/luxembourg-business-email-retention"
section: Pages
---
Luxembourg Business   
*Email Retention*

With just a few exceptions, almost all document types need to be kept for 10 years.

 

 

 

 With just a few exceptions, almost all document types need to be kept for 10 years.

The General Data Protection Regulation (GDPR) applies, so you must not keep personal identifiable information, such as data about former employees, longer than is absolutely necessary.

Retention PeriodDocument Type/Related Emails10 yearsAccounting and finance documents (general ledgers, financial statements, audit reports, P&Ls, etc.) with supporting documents and related correspondence  
  
Admin documents relating to company business activity (title of intellectual property rights, licenses, permits and authorizations, among others)  
  
Bank documents (account statements, etc.)  
  
Claims management documents  
  
Commercial agreements and related documents/agreements (e.g. NDAs) with clients, suppliers and subcontractors  
  
Commercial correspondence with clients, suppliers, sub-contractors (mail and emails received and copies of mail and emails sent)  
  
Commercial lease  
  
Commercial litigation files  
  
Employment contracts, data related to identification, administration and organisation  
  
Insurance contracts  
  
Invoicing information, including payment collection data and external dunning (judicial procedure)  
  
Notification to the National Commission for Data Protection of a data breach or violation  
  
Payments to suppliers  
  
Pay slips  
  
Payroll documents relating to taxes, social security, extra hours, bonus, expenses, advantage in kind  
  
Partner-related documents (suppliers, subcontractors, data processors)  
  
Tax returns and documentation for inter-group pricing policies  
  
VAT registry for the delivery or acquisition of goods or services within the EU, import/export documents related to the VAT5 yearsDocuments relating to employee sick leave and maternity leave (keep 5 years from end of year in which contributions were paid)  
  
Corporate documents such as shareholder register, minutes of board, committee and shareholder meetings3 yearsInformation request to the National Commission for Data ProtectionSources: [Armaedfoundation.org](http://armaedfoundation.org/wp-content/uploads/2019/06/AIEF-Research-Paper-Retention-Global-Accounting.pdf?ref=cryoserver.com) [dsm.legal](https://www.dsm.legal/wp-content/uploads/2019/10/Article_and_table_GDPR_retention_EN.pdf?ref=cryoserver.com)